Job Description

ABOUT THE ROLE

We are a small, growing law firm in Savannah, Georgia seeking a dependable and proactive Office Assistant who takes pride in doing things the right way the first time. This is a crucial role: you’ll be the first voice people hear when they call and the person who keeps our office running smoothly day to day.

Frontline Communication (Top Priority):

• Answer incoming calls promptly and professionally
• Vet and screen potential clients based on firm criteria
• Schedule consultations and route calls appropriately
• Serve as a calm, professional, and welcoming first point of contact for all callers and visitors

General Office Management and Administrative Support:

• Ensure the office, kitchen, and bathrooms are clean, stocked, and presentable
• Manage supply inventory and place orders as needed
• Handle vendor coordination and service appointments
• Keep the building’s exterior neat (e.g., free of trash and weeds)
• Receive and distribute mail, packages, and deliveries
• Ensure the coffee maker is ready for the next day prior to leaving
• Make occasional courthouse and post office runs

Legal Administrative Tasks:

• Prepare and send all mailings, including certified mail
• Assemble service packets and coordinate with process servers
• E-file pleadings and communicate with clerk’s offices as needed
• Prepare basic legal correspondence (training provided)
• Complete additional office and legal tasks as assigned

What We're Looking For

• Strong phone presence and professional communication skills
• Takes ownership of their responsibilities and anticipates needs before being asked
• Reliable, punctual, and detail-oriented
• Able to manage multiple tasks with care and organization
• Basic computer literacy (Microsoft Outlook, Excel)
• Legal office experience is a plus but not required

What We Offer

• On-the-job training in a professional legal setting
• A respectful and supportive team environment
• Long-term growth potential for those interested in legal or office careers

If you're someone who notices what needs doing and takes the initiative to get it done while treating callers and coworkers with respect and professionalism, we encourage you to apply.

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