Job Description

Legal Assistant – Premier Law Firm

Location: Roseland, New Jersey

In this dynamic role, you’ll manage practice operations, coordinate calendars, and ensure smooth client service. We’re looking for a proactive, solutions-oriented professional who takes initiative, stays organized, and brings a strong sense of ownership to their work. If you enjoy being a go-to resource, keeping things running efficiently, and contributing to a fast-paced, collaborative team—this role is for you.

Responsibilities:

• Manage client relationships as the primary point of contact.
• Recommend and implement process improvements to enhance service quality, efficiency, and client responsiveness.
• Develop and manage systems for tracking assignments, workflows, and legal file statuses to meet deadlines and ensure timely follow-up actions.
• Communicate effectively with clients and internal teams, including providing training and support for Salesforce users, managing data, running reports, and maintaining security.
• Oversee workflow and assignments in collaboration with Department Attorneys; manage the opening of files and related procedures.
• Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection.
• Support marketing efforts, including creating social media content and presentation materials, and assisting with speaking engagements.
• Process invoices for payment, maintain calendars, schedule meetings, and update Constant Contact/HubSpot lists.
• Participate in various projects and initiatives and assist in training new hires.

Qualifications:

• Minimum of 3+ years of experience performing legal support tasks, preferably in Corporate Law.
• Bachelor’s degree from an accredited institution, focusing on legal studies or a related field.
• Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications; intermediate to advanced computer skills, including experience with document management systems (NetDocuments preferred).
• Demonstrated action-oriented approach with sound judgment in a fast-paced, high-growth legal environment.
• Exceptional organizational and communication skills, both written and verbal, with a keen attention to detail and strong proofreading skills.
• Ability to work independently, manage multiple projects simultaneously, meet deadlines consistently, and maintain a professional demeanor to communicate clearly, calmly, and concisely.

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