Job Description

Executive Assistant / Studio Manager

Location: Santa Cruz, CA

Schedule: Part-time (3–5 days/week, 20–30 hrs/week to start)

Compensation: $28-$38/hr DOE

Start: ASAP (flexible for the right candidate)

Visual Endeavors is looking for a hyper-organized, detail-obsessed Executive Assistant / Studio Manager to help run the day-to-day operations of our creative technology studio in Santa Cruz.

This role is perfect for someone who thrives on bringing clarity to chaos. You’ll work closely with the founder — helping manage calendars, travel, studio systems, internal operations, and project flow across a small but mighty team. You’ll be in charge of turning a flurry of Slack messages, emails, and to-dos into clear, trackable tasks inside tools like Notion, Airtable, and Google Workspace.

This is a people, systems, communications, and logistics role with room to grow — and for the right person, it could evolve into a managerial/leadership role.

There is also an opportunity to expand working hours as a part-time personal assistant to the founder’s family.

What You’ll Do

Executive Support

• Bring a calm, collected, grounded tone to your work and to the business’ daily operations
• Manage the founder’s calendar, travel, and meeting prep
• Triage messages across email, Slack, and text
• Track and follow up on action items and priorities
• Help keep a fast-moving founder organized, focused, and sane
• Manage some communications on behalf of the founder

Studio Operations & Task Management

• Turn day-to-day chaos into actionable to-dos in Notion/Airtable, and oversee follow through of tasks to completion
• Coordinate with freelancers, vendors, and studio guests
• Maintain studio flow: supplies, systems, schedules, and support

Light Bookkeeping (Bonus)

• Track receipts, organize expenses, and prep reports
• Support QuickBooks categorization or coordinate and communicate handoff to a bookkeeper
• Assist with invoicing, summaries, and reconciliations
• Manage communications around invoices, POs, etc.

Optional: Household / Personal Admin

• Help with occasional personal scheduling or errands

You Might Be a Good Fit If You…

• Are a strong, clear, and intentional communicator who is comfortable having real and sometimes tough conversations
• Have a good sense of humor and are flexible/adaptable
• Are deeply detail-oriented and enjoy maintaining and fine-tuning systems that keep projects and people running smoothly
• Have 2–4 years of experience supporting executives, producers, or founders
• Are comfortable juggling multiple workflows with clear priorities
• Know your way around Notion, Airtable, Google Workspace, and Slack (or feel confident that you can learn quickly!)
• Can take the ball and run with it — but also ask smart questions
• Want to grow with a small, creative company
• Critical: Can maintain a high level of confidentiality, as our work revolves around celebrity clientele and non-disclosure agreements

Bonus Points For

• Fluency with Notion, Airtable, Google Workspace, and Slack
• Experience with bookkeeping or QuickBooks
• Supporting small business operations or creative teams
• Experience with scheduling across personal + professional domains

Why This Is Cool

You’ll be the backbone of a creative team that designs high-impact visuals and interactive environments for global brands and live entertainment. We’re not a traditional office — we’re a creative lab. You’ll help shape how the studio runs and how we work smarter, not harder.

Our studio is located in an industrial complex, largely refitted to serve creative/arts industry professionals. We’re located on Santa Cruz’ “West Side,” where you can walk to coffee, take the bike recreational path to work, and catch the sunset at the ocean’s cliff at the end of the day.

Our schedule is flexible, with some remote flexibility if deemed appropriate and workable after onboarding.

If you’ve been a “right-hand” before or have a talent for creating calm out of chaos, this role is designed for you.

How to Apply

Send your resume and a quick note to [email protected].

Tell us:

• Why you’re excited about this role
• How you’ve helped a team or founder stay organized
• A tool or system you swear by to keep yourself on track (describe your process)

To learn more about Visual Endeavors, find us online at visualendeavors.com or on Instagram @visualendeavors

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